Free tool

Automation Savings Calculator.

Estimate the time, labor costs, and revenue opportunities your service business could address with better follow-up and workflow automation. Everything runs in your browser — nothing you enter is saved or sent anywhere.

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New leads received per month

Calls, form submissions, and messages from potential customers.

Leads missed or without timely follow-up

Your best estimate of how many go unanswered or get followed up late.

Average value of a new customer

Typical revenue from one job or customer relationship.

Average lead-to-customer close rate

Of the leads you do work, how many become customers.

Weekly hours on repetitive admin work

Scheduling, data entry, reminders, follow-up messages, and similar tasks.

Average hourly labor cost

Loaded hourly cost of the person doing that work.

Repetitive work that could reasonably be automated

A conservative share of those hours a system could handle.

Estimates assume only 35% of missed or under-followed leads could realistically be recovered — a deliberately conservative assumption.

Your estimate

Estimated combined monthly opportunity

$2,953

Estimated annual opportunity: $35,436

Estimated missed or under-followed leads each month: 20
Estimated monthly hours potentially saved: 17.3 hrs
Estimated monthly revenue opportunity: $2,520
Estimated monthly labor-time value: $433

These estimates are illustrative and based on the information and assumptions entered. Actual results depend on your business, implementation, lead quality, processes, and market conditions. ApexGrowth does not guarantee specific savings or revenue.

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How it works

What the numbers mean.

The math is simple on purpose, so you can sanity-check every figure it produces.

What this calculator estimates

It combines two things most service businesses lose quietly: leads that never get a timely response, and hours spent on repetitive administrative work. Both are entered by you, and both are converted into a monthly and annual opportunity figure.

How the lead side is calculated

Your monthly leads are multiplied by the share you believe are missed or followed up late. That number is multiplied by your close rate, then by a conservative 35% recovery assumption — meaning the estimate only counts about a third of those leads as realistically winnable. The result is multiplied by your average customer value.

How the labor side is calculated

Weekly repetitive-work hours are converted to a monthly figure (4.33 weeks), multiplied by the share of that work that could reasonably be automated, then by your hourly labor cost. That gives an estimated monthly labor-time value.

How to read the result

Treat the output as a directional planning figure, not a promise. It is most useful for deciding whether follow-up automation is worth a conversation, and for spotting whether your bigger opportunity sits in lead response or in administrative time.